Version 2026-11-13 · MinutesTracker, a product of EduGlobally (SMC-Pvt) Ltd
These terms are a binding agreement between EduGlobally (SMC-Pvt) Ltd ("we", "us", "our") and the organisation on whose behalf they are accepted ("you", "your organisation"). They govern the use of MinutesTracker ("the Service").
An administrator of your organisation must accept these terms on its behalf before any user of that organisation can use the Service. By accepting, that person confirms that they are authorised to bind the organisation. We record the acceptance, including the person who accepted, the time, the internet address it came from and the version accepted.
The Service is a record keeping tool for meetings. It organises the agendas, papers, attendance, minutes, actions and documents that you enter, and shows you what your own records contain.
The Service is not legal advice, company secretarial advice, audit, certification or professional advice of any kind, and must not be relied on as such. We are not your lawyers, external reviewers, accountants or company secretary, and no professional relationship arises from your use of the Service.
In particular, the Service does not decide or guarantee that a meeting was validly called or held, that a quorum was lawfully present, that a decision is valid, or that your organisation has met the Companies Act, 2017, its own constitution, or any other law, regulation or rule that applies to it. The checks the Service makes (for example on quorum, or on whether a decision item records a resolution) describe the records you have entered. They are not legal conclusions. Responsibility for your organisation's meetings, decisions and records remains yours at all times.
You are responsible for the accuracy, completeness and lawfulness of everything you enter or upload. The Service reports on your records. It cannot detect that a record is wrong, incomplete or misleading.
We do not warrant that the Service or its output is free of error or fit for any particular purpose, beyond any warranty that cannot lawfully be excluded.
You must: keep passwords secure and not share accounts; make sure the people you invite are entitled to the access you give them; remove users promptly when they leave; use the Service only for lawful purposes; and not attempt to reach another organisation's data, test or get around security controls, or store material you have no right to hold.
Administrators control who has access and at what level, including access for a set period for external reviewers. You are responsible for those decisions and for what the people you invite do with their access.
You will enter personal information about other people, such as the names, job titles and email addresses of board members, committee members and staff, and what they said and decided in meetings.
You confirm that you have a lawful basis and any consent needed to collect that information and to have us process it, that you have told those people what they need to be told, and that you will not upload sensitive information beyond what your meetings require. You are the party accountable to those people for that information. We process it on your instructions, only to provide the Service.
You must not upload material that infringes another person's rights, that you are bound to keep confidential from us, or that is unlawful to hold.
To the extent the law permits, you will compensate us for claims, losses, penalties and reasonable costs that arise from material you or your users upload, from access you granted to any person, or from your use of the Service in breach of these terms or of any law.
We treat the content of your meetings as your confidential information. We will not disclose it except: to our own people and service providers who need it to run or support the Service and who are bound by the same duty; where you tell us to; or where the law compels us, in which case we will tell you unless we are forbidden to.
The owner's console shows us account and usage information: your subscription and payments, how much storage you use, counts of records, the names of your boards and committees, your user list, meeting references and dates, and your activity record. We need this to run and support the Service. It does not show us your minutes, agenda outcomes, papers or documents. We can read those only if you invite one of us into your workspace as a user.
These duties continue after the agreement ends.
A free trial runs for 30 days and needs no payment. To continue, your organisation pays the subscription fee and we issue a subscription code. The code belongs to your organisation only and can be used once. Entering it starts your subscription.
The fee is Rs 5,999 for each organisation for each month, in Pakistani rupees, paid in advance. There is one plan and it includes every feature, with no limit on boards, committees or users. Any tax that the law requires us to charge is added to the fee.
For now payment is by bank transfer or mobile wallet, using the details shown on your Subscription page. We record each payment, and your "paid until" date moves forward by the months paid.
If the paid until date passes, you keep full access for 7 days. After that the workspace becomes read only until a payment is recorded: everything can still be read, printed and downloaded, but nothing can be changed. We may also suspend a workspace for non payment, and may withdraw a subscription code that was issued in error or obtained by a false statement.
We may change the fee by giving 30 days' notice by email. A change never applies to a period already paid for.
Your records remain yours. An administrator may download the organisation's data at any time, including after a trial has ended, while the workspace is read only, and during a suspension. We will not hold your own records back.
If your trial ends without a subscription, or your subscription ends, we keep your data for at least 90 days so that you can return or download it. After that we may delete it. Ask us and we will delete it sooner.
We aim to keep the Service available at all times, and it runs on infrastructure built for that, but we do not promise that it will never be interrupted or free of faults. We are not liable for interruptions caused by matters outside our reasonable control, including failures of our hosting or email providers, network faults, power or internet failures, or your own systems.
To the fullest extent the law of Pakistan permits:
Nothing in these terms removes a right or remedy that the law does not allow to be removed, including any that apply to you under the consumer protection law of your province. Each limit stands on its own: if one cannot be enforced, the others still apply.
You may stop using the Service at any time by not renewing. Access continues to the end of the period paid for. We may suspend access at once where we reasonably believe there is a security risk, unlawful use or non payment, and may end the agreement for serious or repeated breach. Your right to download your data under clause 7 continues for the period stated there.
We may update these terms. A change that matters is published with a new version date, and we give at least 30 days' notice of it where we reasonably can. An administrator of your organisation must accept the new version before use continues. Every acceptance is recorded with its version.
You agree that these terms may be accepted electronically and that the acceptance record we keep is evidence of your agreement, as the Electronic Transactions Ordinance, 2002 allows. Endorsements and signatures that your members give inside the Service are electronic records made by them. Whether an electronic signature is enough for a particular document is a question for your own constitution and the law that applies to you.
These terms are governed by the laws of the Islamic Republic of Pakistan, including the Contract Act, 1872 and the Electronic Transactions Ordinance, 2002. The courts of Pakistan have jurisdiction over any dispute. Before going to court, each party will first try in good faith to settle a dispute by writing to the other.
These terms, with the Privacy Policy and the Refund Policy, are the whole agreement about the Service. If a part cannot be enforced, the rest continues. A failure to enforce a right is not a waiver of it. You may not transfer this agreement without our consent. We may transfer it, on notice, as part of a transfer of our business.
EduGlobally (SMC-Pvt) Ltd · info@edu-globally.com · edu-globally.com